Standing Orders Governing the Procedure of Congress

*Standing Orders Governing the Procedure of Congress*

The Congress Sessions

(1)     Provision shall be made for the proceedings of the Congress to
    extend over four full days of two sessions each.

(2)     No specialized conference shall take place during the sittings
    of the Congress, and all social functions, excursions or visits
    during the periods allocated for the sessions of the Congress
    which would in any way hinder the work of the Congress, shall
    be strictly eliminated.

(3)     The President of the ICA is responsible for conducting the
    business of the Congress, assisted by the members of the
    Congress Committee, in so far as they are called upon by the
    President to do so.

(4)     A timetable shall be prepared for the discussion of each
    subject which shall be strictly adhered to, subject only to
    such modifications as the Congress Committee may find necessary
    for the admission of emergency notions under Article 22 (b).


Official Languages

(5)     The business of the Congress shall be carried on in such of the
    official languages - English, French, German, Russian and
    Spanish - as the Executive Committee shall decide.  Any
    delegate who is unable to express himself in one of the
    official languages of the ICA may be accompanied by an
    interpreter, approved by the ICA, who shall interpret from the
    native language of the delegate into one of the official
    languages,  interpretation into the other language in use at
    the Congress shall be made by the official interpreters.  The
    names of personal interpreters must be forwarded to the
    Director of the ICA at least two weeks before the date of the
    Congress.  Whenever possible the personal interpreter shall be
    included in the number of official representatives of the
    organization concerned.

(6)     No delegate, except the President in the chair shall be
    permitted to deliver his speech in more than one language.

(7)     All printed matter relating to the Congress shall be issued in
    the official languages in use at the Congress.  Each delegate
    shall be entitled to one set of documents in the official
    language of his or her choice.


Order of Debate

(8)     Delegates desiring to speak on any subject must hand in their
    names in writing.  As a rule they will be called upon in the
    order in which  their names are received, but in the discussion
    of definite motions the President may call upon supporters or
    opponents of the motion to speak alternately.

(9)     Each delegate who rises to speak must address the President and
    direct his speech to the motion or question under discussion or
    to a question of order.

(10)    Each speaker shall be allowed five minutes, except the mover
     of a motion or amendment or the mover of a paper, and no
     delegate shall be allowed to speak more than once on any
     subject except the mover of a motion or amendment of a paper.

(11)    The mover of a motion shall be allowed ten minutes for his
     speech and five minutes in which to reply to the discussion
     before the motion or amendment is put to the vote.  Such reply
     must be strictly limited to points raised in the discussion.
     The mover of an amendment shall be allowed ten minutes for his
     speech, but has no right of reply, unless the amendment is
     carried and becomes the substantive motion.

(12)    Any speaker may be accorded an additional five minutes by the
     decision of the Congress, the question being put without
     discussion.

(13)    The mover of a paper shall not be subjected to a fixed time
     limit in presenting this paper but, if the timetable demands,
     a time may be fixed by the President.  The mover shall have
     fifteen minutes in which to reply to the discussion on his
     paper.

(14)    When more than one motion or amendment is submitted for
     discussion on any item of the agenda (except motions of
     procedure and formal matters) they shall be referred to the
     Congress Committee, which shall endeavor to prepare an agreed
     text.  Exceptionally, an amendment proposed in the course of
     the discussion may, at the discretion of the President and
     with the approval of Congress, be considered by Congress.
     If an amendment is so accepted by Congress for consideration
     the President has discretion to deal with it immediately or to
     refer it to the Congress Committee.

(15)    In the preparations of any agreed text under Standing Order 14
     above, the mover of any motion or amendment shall have the
     right to attend the meeting of the Congress Committee to
     support his motion or amendment.

(16)    The discussion of any question may be closed by a motion "that
     the question be now put".  Such motion must be moved formally
     and may only be moved by a delegate who has not spoken on the
     question under discussion.  If the motion for the closure is
     seconded, the President shall put it to vote.

     If the motion is accepted the mover of the original motion or
     amendment shall have the right to reply before the vote is
     taken.  If the motion for the closure is rejected the mover of
     the closure motion shall have no further right to speak on the
     question under discussion.

(17)    Fraternal delegates and guests may, with the consent of the
     Congress Committee, address the Congress on any subject under
     discussion but may not vote.


Voting

(18)    All motions and amendments shall be decided by a show of
     delegates' attendance cards, unless a card vote is required to
     be taken by the Congress Committee, or on the written request
     of five member organizations, or on the demand of 50
     delegates.

(19)    Organizations which are entitled to more than one vote may
     entrust their votes to a single delegate, provided, however,
     that no one delegate shall use more than ten votes.

(20)    The President shall have only one vote.  In the case of an
     equality of votes being cast on any question, the President
     shall declare the proposition "not carried".

(21)    Cards shall be provided for use in all cases in which a demand
     for a card vote is made under Standing Order 18.

(22)    The voting shall be certified by the Director under the
     supervision of the Congress Committee.

(23)    Such number of tellers as may be required shall be appointed
     by the Congress at its first sitting.

(24)    Personal explanations are only admissible at the end of a
     debate and after the voting has taken place.


Emergency Appointments

(25)    Any delegate whose appointment has not been previously
     notified shall only be admitted by handing in to the Congress
     Committee satisfactory evidence of his or her appointment.

Suspension of Standing Orders

(26)    No motion to suspend a Standing Order shall be accepted unless
     notice in writing has been given to the Director by not less
     than 20 delegates stating the reason  for the motion.  The
     motion to suspend Standing Orders shall be put to the vote
     after it has been moved and formally seconded, and not more
     than one speech made in opposition.  A card vote must be taken
     on the motion to suspend Standing Orders and approved by a
     three-fourths majority.  If defeated, no second motion can be
     permitted for the same purpose.