ICA Policies Procedures and Standing Orders

*** ICA Policies, Procedures and Standing Orders ***

I.       Membership Application and Admission Requirements

II.      Subscription Formula

III.     Representation at General Assembly

IV.      Standing Orders for General Assembly Procedures

V.       Standing Orders for Board Election

VI.      ICA Specialised Bodies

** I.  Membership Application and Admission Requirements **

1. Organisations shall apply for membership on the proper form to be
supplied by the ICA Secretariat and shall send with their applications two
copies of their rules, and their last annual report and balance sheet. If
the language in which the rules are printed is not one of the official
languages of the ICA, a translation in one of the official languages shall
be enclosed.

2. All applications must include the calculation of the subscription based
on the economic activity of the applying organisation, or on the aggregate
business activity of its own members (Article 11), and in accordance with
the formula established for the following types of co-operatives:

(a) consumer, agriculture, industrial, fisheries, tourism and other types
not specified below;

(b) housing;

(c) insurance;

(d) banking, credit and other financial institutions.

3. If the amount of subscription calculated by the applying organisation in
accordance with the relevant formula fails to reach the established minimum
dues level, the organisation shall undertake to pay minimum subscription.

4. Organisations applying as educational, research and other institutions
which promote co-operatives may request the Board to consider granting them
a "minimum dues-paying" status.

5. Before any application is submitted to the ICA Board, the
Director-General shall make appropriate inquiries as to the suitability of
the organisation concerned to be admitted to membership of the ICA,
including consultation with existing member organisations from the same

6. New members of the ICA shall pay their subscriptions in full beginning
with the year of admittance.

7. Organisations once expelled from the ICA for non-payment of
subscriptions cannot re-apply for membership until their outstanding debts
are cleared.

** II.    Subscription Formula **

1.      Membership subscription formula, which shall be reviewed by the
General Assembly at least every 4 years, is established for different
co-operative sectors and at present is as follows:

(Note: all calculations should be made on the basis of economic performance
2 years previous to the year of payment. Calculation should be made in
national currency and then converted into Swiss Francs using the current
rate of exchange.)

(a) consumer, agriculture, industrial, fisheries, tourism and other
    types not specified below:

Number of complete millions 
of annual turnover                            x 3     =   ICA Subscription

(b) housing:

(Factor A + Factor B) x per capita GNP    =   ICA Subscription

No. of co-op apartments    FACTOR      No. of co-op apts      FACTOR
managed during the year      A              constructed during       B
                                                               the year

Up to 50,000                      5       Up to 1,000               5
50,000 to 99,999               6       1,000 to 1,999           6
100,000 to 149,999           7       2,000 to 2,999           7
150,000 to 199,999           8       3,000 to 3,999           8
200,000 to 249,999           9       4,000 to 4,999           9
250,000 to 299,999          10       5,000 to 5,999          10
300,000 to 399,999          11       6,000 to 7,999          11
400,000 to 499,999          12       8,000 to 9,999          12
500,000 to 599,999          13      10,000 to 11,999       13
600,000 to 799,999          14      12,000 to 15,999       14
800,000 to 999,999          15      16,000 to 19,999       15
1,000,000 to 1,249,999    15      20,000 to 24,999       17
1,250,000 to 1,599,999    19      25,000 to 31,999       19
1,600,000 to 1,999,999    21      32,000 to 39,999       21
2,000,000 to 2,499,999    23      40,000 to 49,999       23
2,500,000 and more         25      50,000 and more       25

(c) insurance:

No. of complete millions
of net premium income        x  30    =   ICA Subscription

(d) banking, credit and other financial institutions:


No. of complete millions
of share capital & reserves   x  90   =   ICA Subscription


No. of complete millions
of share capital & reserves    x  9    =   ICA Subscription

2.      Organisations with membership from more than one economic secto
  shall calculate their subscriptions using appropriate sectoral
  formulas, and pay the aggregate amount.

3.      Minimum subscription, as established by the General Assembly,
   shall be as follows:

          1993          -       SFR. 2,500
          1994          -       SFR. 3,000
          1995          -       SFR. 3,500
          1996          -       SFR. 4,000
          1997          -       SFR. 4,500
          1998/on     -       SFR. 5,000

4.      Maximum subscription, as established by the General Assembly,
   shall be as follows:

  1993          -        SFR. 200,000
  1994          -        SFR. 225,000
  1995/on     -        SFR. 250,000

Maximum subscription, either for an individual member organisation, or for
the group of member organisations from one country, shall only be used on a
voluntary basis, and shall not prohibit payment of dues above the maximum

*III.   Representation at General Assembly*

1.      The basis for calculating the number of representatives to the
General Assembly shall be SFR. 5,000 of subscriptions, giving a member
organisation the right to appoint one representative with a vote. (In the
years 1993-1997 member organisations paying minimum subscription, below
SFR.5,000, shall be entitled to one representative with a vote.)

2.      Each member organisation or a group of member organisations from
one country shall be entitled to one additional voting representative for
each complete SFR. 5,000 of their total subscription, after the first SFR.
5,000 of subscription, with a maximum of 20 representatives per country,
excluding the President of the ICA, as laid down in Article 14 of the

3.      In countries where there is more than one affiliated organisation,
the number of representatives and votes shall be divided in proportion to
their financial contribution to the ICA. Any cases of dispute shall be
decided by the Board, subject to appeal to the General Assembly.

4.      Member organisations shall have the right to entrust all their
votes to one or more representatives, provided that no representative shall
hold more than ten votes.

5.      Member organisations shall have the right to send substitutes for
their appointed representatives to attend the General Assembly by
submitting to the ICA formal written notice of any such change.

6.      Member organisations shall have the right to send observers to the
meeting, not exceeding the number of representatives to which they are
entitled unless special permission is granted by the Board.

7.      Observers from non-member organisations, unless invited by the ICA,
shall only be admitted by a decision of the Director-General.

8.      A registration fee, as determined by the Board, shall be paid for
each representative and observer, and shall be sent to the ICA Head Office
with the nomination form in due time.

9.      Member organisations which are in arrears with the ICA for the
previous or current financial year shall not have the right to attend the
General Assembly unless leniency has been granted.

*IV.    Standing Orders for General Assembly Procedures*

Sessions of General Assembly

1.      Provision shall normally be made for the proceedings of the General
Assembly to extend over three days.

2.      No specialised conference shall take place during the sittings of
the General Assembly, and all social functions which would in any way
hinder the work of the General Assembly, shall be strictly limited.

3.      The President of the ICA shall preside over all sessions of the
General Assembly but may be substituted when necessary by one of the
Vice-Presidents. The President is member of all Special Committees
appointed by the General Assembly, and should, when possible, preside over
their deliberations.

4.      A timetable shall be prepared for the discussion of each subject
which shall be strictly adhered to, subject only to such modifications as
the Board may find necessary for the admission of emergency motions under

5.      The business of the General Assembly shall be carried on in such of
the official languages - English, French, German, Russian and Spanish - as
the Board shall decide. Any delegate who is unable to use one of the
official languages of the ICA may be assisted by a personal interpreter.

6.      No delegate, except the President in the chair, shall be permitted
to speak in more than one language.

7.      All General Assembly documentation shall be issued two months
before the date of the meeting.

8.      All motions and amendments shall be submitted to the
Director-General one month before the date of the meeting for consideration
by the Board, who shall determine their admissibility.

Order of Debate

9.      Members' representatives desiring to speak on any subject must
indicate their wishes to the President, who shall call upon them in the
order in which their requests are received.

10.     All speeches must be addressed to the President and directed to the
subject under discussion, or to a question of procedure.

11.     Members' representatives may speak more than once on any matter
under discussion, but may only make a second speech after all those
inscribed have had an opportunity of speaking.

12.     Questions of order or personal explanations may be raised at the
end of any speech, or translation thereof, but may not interrupt either the
speaker or the interpreter, or the President in the act of taking vote.

13.     Proposers of motions or substantive motions shall have the right to
reply to the discussion before the motions are put to the vote. Not more
than one motion or amendment to it shall be discussed at any one time
unless the President decides otherwise.

14.     As a general rule, no time limit shall be fixed for speakers at the
General Assembly. Should, however, the circumstances demand limitation
either of the number of speakers or the length of speeches, such limitation
may be applied by the President obtaining the support of a majority of the
members present. In such cases the proposer of a motion shall be allowed
not more than ten minutes, and each succeeding speaker not more than five

15.     Discussion on any question may be closed by a motion, "That the
question be now put". Such motion may only be proposed by a representative
who has not already spoken on the subject under discussion. If the closure
is seconded the President shall put it to the vote. The proposer of the
original motion shall have the right to reply before the vote is taken.

16.     Dilatory motions, i.e."That the discussion be adjourned", or "That
the matter be dropped', shall be formally moved and seconded and put to the
vote without discussion.

17.     Emergency motions which any affiliated organisation may desire to
submit to the General Assembly must be handed in by noon, on the first day
of the meeting, to the President, who shall report on them to the General
Assembly on the second day, following decision by the Board.

18.     No motion shall be put to the vote unless it has been presented in
accordance with the Standing Orders and has been seconded.

19.     Amendments to a motion must be submitted in writing to the
Director-General before the discussion upon the motion begins, and shall be
considered in the order in which they occur. At the close of the discussion
each amendment shall be put to the vote before the original motion.


20.     All motions shall in the first instance be submitted to the vote by
a show of hands. As, however, voting at the General Assembly is on a
national basis, allocated under Article 14, any representative may demand a
count which shall be taken by the Director-General calling aloud the name
of each country in alphabetical order, and at the same time announcing the
number of votes to which it is entitled and recording the responses of the
respective members.

21.     The President shall have only one vote. In the case of an equality
of votes being given on any question, the President shall declare the
proposition "Not carried".

22.     Voting shall be certified by the Director-General under the
supervision of the President.

Suspension of Standing Orders

23.     No motion to suspend a Standing Order for any purpose shall be
accepted unless notice in writing is given to the Director-General by not
less than 10 representatives stating the reason for the motion. The motion
to suspend Standing Orders shall be put to the vote after it has been moved
and formally seconded and not more than one speech made in opposition. To
suspend Standing Orders the motion must be approved by a three-fourth
majority. If defeated, no second motion for the same purpose shall be

*V. Standing Orders for Board Election*

1.  ICA member organisations shall have the right to nominate
    candidates for election to the ICA Board, withthe exception
    of Vice-Presidents.  All nominations shall be sent to reach the
    ICA Secretariat not less than 3 months before the General
    Assembly in order to be included in the final agenda and
    documentation issued 2 months before the meeting.

2.  Each ICA Regional Assembly shall have the right to nominate
    one candidate for election as ICA Vice-President. The nomi-
    nations shall be submitted in accordance with Para.1.

3.  Emergency nominations may be accepted at a later date
    provided it has been impossible to submit them under Para.1.

4.  All candidates at the time of election, shall have served on
    one or more ICA Governing Bodies for at least two years.

5.  The members of the Bboard, after serving a 4-year term of
    office,are eligible for re-election provided their candidatures
    are supported by their member organisations or Regional

6.  The Board election shall, as a rule, be conducted by secret

7.  The voting shall becertified by the Director-General assisted
    by an adequate number of tellers elected by the General

8.  Board members may be removed during their term of office,in
    the case of action contrary to the interests of the ICA, by a
    vote of 2/3 of the member representatives to the General
    Assembly in attendance.

*VI.    ICA Specialised Bodies*

In accordance with Article 24 of the ICA Rules,  the ICA General Assembly
recognises the following bodies as ICA Specialised Organisations and

ICA Specialised Organisations

1.      International Co-operative Agricultural Organisation

2.      International Co-operative Banking Organisation

3.      International Co-operative Consumer Organisation

4.      International Co-operative Fisheries Organisation

5.      International Co-operative Housing Organisation

6.      International Co-operative Insurance Federation (ICIF)

7.      International Organisation for Consumer Co-operative
        Distributive Trade (INTERCOOP)

8.      International Organisation of Industrial, Artisanal and
        Service Producers' Co-operatives (CICOPA)

9.      Tourism International Co-operative and Associative
        Organisation (TICA)

ICA Specialised Committees

1.      Committee on Co-operative Communications

2.      Committee on Co-operative Research

3.      International Co-operative Training and Education Committee (INCOTEC)

4.      Women's Committee