Rules and Standing Orders for Europe (1996)

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    This document has been made available in electronic format
         by the International Co-operative Alliance ICA 
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                         January 1996


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              RULES AND STANDING ORDERS
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                        FOR THE
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          ICA REGIONAL ASSEMBLY FOR EUROPE
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     CONTENTS

 1   Name and Status
 2   Objects
 3   Functions
 4   Membership and Representation
 5   Meetings
 6   Voting
 7   European Council
 8   Chairman
 9   Finance
10   Temporary Provisions
11   Standings Orders
12   Implementation and Language


Standing Orders
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RULES

ARTICLE 1 - NAME AND STATUS

The ICA Regional Assembly for Europe (hereafter the "Regional
Assembly") is, according to Article 12 of the ICA Rules, "an
authority" of the International Co-operative Alliance and
forms a part of its governing structure, in accordance with
Article 16 of the ICA Rules.


ARTICLE 2 - OBJECTS

In compliance with Article 16 of the ICA Rules, the basic
purpose of the Regional Assembly is to promote co-operation
between ICA member organisations within the Region and to
provide them with a forum for discussions on regional issues
and also on those global issues having a connection with
member organisations from the European Region.

ARTICLE 3 - FUNCTIONS

The Regional Assembly:

a) shall implement the decisions of the ICA General Assembly
in the Region

b) shall organise discussions on the most crucial issues of
the Co-operative Movement in the Region and establish the
essential tasks and priorities for the ICA work programme in
the Region


c) shall establish policies for the financing of ICA

activities in the Region


d) shall adopt reports, proposals and resolutions, and submit
them to the ICA General Assembly for approval

e) shall elect a Chairman and two Vice Chairmen of the
Regional Assembly who shall also serve as the Chairman and
Vice Chairmen respectively of the European Council, elected
pursuant to Article 3 hereof.  The Chairman shall by rule also
be the European candidate for election as ICA Vice President. 

The Vice Chairmen shall preferably come from a different area
of Europe than the Chairman and from different co-operative
sectors

f) shall elect a maximum of ten other members to the European
Council from among the candidates proposed by member
organisations in the Region which shall be representatives of
the Region as a whole and of its co-operative sectors.

g) can remove a European Council member on the request of the
European Council where, in the opinion of the Council, a
member has carried out his/her duties contrary to the
interests of the ICA or the European Region, or in the case of
his/her persistent unjustified absence from European Council
meetings.  A resolution for the removal of a European Council
member will require the approval of a two-thirds majority of
the present representatives of ICA member organisations from
the Region (hereafter the "representatives")

h) shall approve the Standing Orders for the conduct of the
Regional Assembly and for the European Council (annexed
hereto)

ARTICLE 4 - MEMBERSHIP AND REPRESENTATION

1. Members of the Regional Assembly are member organisations
of the ICA having their headquarters in Europe. For this
purpose "Europe" shall include those countries which are
members of the Council of Europe or which have been granted
the status of special invitee. Special cases shall be decided
by the European Council.

2. The number of voting representatives shall be determined on
the basis of the amount of subscription paid to the ICA Head
Office as per the present subscription formula (section III of
ICA Policies, Procedures and Standing Orders).

3. Member organisations shall have the right to entrust all
their votes to one or more delegates, provided that no member
shall have more than ten votes.

4. Member organisations from the Region and ICA member
organisations from other regions shall have the right to send
observers without voting rights to Regional Assembly meetings,
provided they pay the prescribed  registration fee.

5. Member organisations of the Co-ordinating Committee of
Co-operative Associations from the European Union (CCACC) and
representatives of ICA specialised bodies shall have the right
to take part in Regional Assembly meetings as observers
without voting rights provided they pay the prescribed
registration fee.

6. Non-members of the ICA supportive of Co-operatives may take
part in Regional Assembly meetings as observers without voting
rights, provided they pay a registration fee and if approved
by the Chairman of the Regional Assembly.

7. The European Council may set a maximum limit on the number
of observers at the Regional Assembly.

8. Guests invited by the European Council may also take part
(but not vote) in the Regional Assembly.

ARTICLE 5 - MEETINGS

1. The Regional Assembly shall be convened by the European
Council as an ordinary or special Assembly.

2. The ordinary Regional Assembly shall take place every
second year, alternating with the ICA General Assembly.  The
time and venue of the next meeting shall normally be decided
by the previous Regional Assembly or by decisions of the
European Council.

3. If necessary, the European Council may convene a special
Regional Assembly on its own decision or at the request of at
least one-fifth of the ICA member organisations in the Region.

4. The working languages of the Regional Assembly by means of
which simultaneous interpretation is to be provided shall be
the following: English, French, German and Russian.  Members
of a national delegation who do not speak any of the working
languages of the Regional Assembly, can have one interpreter
per the whole delegation without paying a registration fee for
him/her.

ARTICLE 6 - VOTING

1. A quorum of the Regional Assembly shall be constituted if a
simple majority (over 50%) of ICA member organisations from
the European Region is present or represented.

2. All issues which are subject of voting of the Regional
Assembly are decided by a simple majority of votes, unless it
is determined otherwise.

3. The approval of a two-thirds majority of votes of ICA
member organisations from the Region present or represented is
required for a resolution approving or amending the Rules and
Procedures of the Regional Assembly or the removal of a
European Council   member.  In the case of the adoption of
other resolutions of the Regional Assembly, a simple majority
(over 50%) of votes only of such members present or
represented is required.

ARTICLE 7 - EUROPEAN COUNCIL

1. The European Council shall consist of a Chairman and two
Vice Chairmen and ten other members elected by the Regional
Assembly for four years by secret ballot.

2. The European members of the ICA Board and members of the
CCACC and specialised bodies of the ICA, if not elected to the
European Council shall have the right to attend meetings of
the European Council as observers but without voting rights.

3. A European Council member may be removed on the proposal of
the European Council by means of a Regional Assembly
resolution, in accordance with Article 3(g).

4. A European Council member can resign his/her office and
must do so in writing.  The function will become inoperative
on the day when the European Council acknowledges the
resignation.

5. Vacancies on the European Council may be filled by way of
co-option for the remainder of the member's term.  Co-option
shall be approved, until the following Regional Assembly
meeting, by the European Council on a proposal of that ICA
member organisation which nominated the member whose place has
been vacated.  The co-option must be submitted for approval to
the next meeting of the Regional Assembly.

6. The European Council

  a) shall convene ordinary and special ICA Regional
Assemblies for Europe and propose the agenda of proceedings

  b) shall consider European applications for membership of
the ICA and submit its recommendations to the Board whether or
not to grant membership.

  c) shall propose to the Regional Assembly the removal of a
European Council member, pursuant to Article 3(g)

  d) shall approve the co-option of a European Council member
to fill a vacancy on the European Council 

  e) shall supervise the work of the European Council
Secretary

  f) shall consider the policies for the financing of ICA
activities in the Region and express its opinion on the draft
budget of the ICA and make a submission thereon to the ICA     
Board

 g)   shall consider reports from the Chairman of the
Regional Assembly and from the European Council.

7. The European Council shall ordinarily meet twice a year.

8. A quorum of the European Council shall be constituted when
more than half of its members are present.  Acceptance of a
resolution shall be on a simple majority of all Council
members present and voting.  Each member of the Council is
entitled to one vote.

ARTICLE 8 - CHAIRMAN

1. The Chairman is the representative of the ICA Regional
Assembly for Europe and the European Council in their dealings
with the International Co-operative Alliance, its authorities
and other subjects.

2. The Chairman

  a) shall preside over the proceedings of the ICA Regional
Assembly for Europe

  b) shall convene, propose agenda items and preside over
meetings of the European Council

  c) shall, in conjunction with the Secretary of the European
Council, supervise the implementation of ICA policy and of the
Regional Assembly in the Region and submit policy issues
regarding the Co-operative Movement to the European Council
for consideration.

 d) shall supervise the work of the European Council
Secretary

 e) shall approve the participation of non-members of the ICA
at Regional Assembly meetings

  f) shall report on his/her activities to the European
Council

3. In the absence of the Chairman, the Chairman shall nominate
one of the Vice Chairmen to act for the Chairman, and the Vice
Chairman so nominated shall, for such purpose, assume the
foregoing responsibilities.

ARTICLE 9 - FINANCE

1. The European Council Secretary will be responsible for
submitting annual programmes of work and budgets, which follow
the priorities approved by the European Council and which
shall be included in the total ICA budget.

2. ICA member organisations from the Region shall be
responsible forcovering the expenses of the participation of
their delegates at the Regional Assembly as well as of
participation of members nominated by them at the European
Council meeting or other meetings within the Region.

3. The European Council shall determine the amount of a
registration fee for member organisations' delegates and
observers at the Regional Assembly, to offset the costs of ICA 
documentation and interpretation, participation of the ICA
staff, rent and other costs occurring at the Regional Assembly
meeting, if those are not covered by a host organisation.

ARTICLE 10 - TEMPORARY PROVISIONS

The Director-General of the ICA shall, in consultation with
the European Council, appoint an ICA Official as the European
Council Secretary who will be responsible for the preparation
of Regional Assembly meetings.  The Secretary will be guided
in his/her work by the European Council Chairman and the
European Council, and inform the European Council Chairman on
his/her activities.

ARTICLE 11 - STANDING ORDERS

The Standing Orders of the European Regional Assembly and the
European Council are annexed to the Rules of the ICA Regional
Assembly for Europe.

ARTICLE 12 - IMPLEMENTATION AND LANGUAGE

1. The Regional Assembly Rules shall come into operation on
the day they are approved, when the provisional Rules and
Procedures approved at the ICA Regional Assembly for Europe
held in Prague in October, 1994, shall be superseded.

2. The approved text of the Rules shall be published in the
English and French languages.

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STANDING ORDERS
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Regulation 1 - Convening of the Regional Assembly

1. The Regional Assembly shall be convened by the European
Council in accordance with Article 5 of the Rules.

2. Notice, in writing, for the meeting of the Regional
Assembly, including dates and the   venue of the meeting and
agenda, shall be sent out to the representatives nominated by
the ICA member organisations, having headquarters in Europe,
at least two months prior to the date of the meeting.  The
invitation shall include all background materials for the
Regional Assembly.

3. The written invitation and documentation shall be sent also
to members of the European Council, unless they are delegates
of the member organisations, and to the member organisations
of the Co-ordinating Committee of Co-operative Associations
from the European Union (CCACC).

4. ICA member organisations from Europe and other regions and
members of CCACC shall have the right to submit to the
Secretary of the European Council, at least one month prior to
the meeting, proposals arising from the material to be
considered by the European Council.

Regulation 2 - Sessions of the Regional Assembly

1. Sessions of the Regional Assembly shall be opened if a
majority of all ICA member organisations from Europe are
present or represented.

2. The Chairman or one of the Vice Chairmen shall preside over
the session of the Regional Assembly (or in their absence, any
other member of the Council appointed by the  European
Council).

3. The Regional Assembly shall approve the agenda and the
timetable.

4. Every representative of a ICA member organisation from the
Region shall have the right  to propose a change or an
amendment to the agenda.

Regulation 3

Members' representatives desiring to speak on any subject must
indicate their wishes in writing, either before or during the
discussion.  The Chairman shall call upon them, as a general
rule, in the order in which their requests are received.  If a
representative shall not be present at the time of calling
he/she shall lose his/her turn.

Regulation 4

A guest invited by the European Council may participate in the
discussion with the permission of the Chairman.

Regulation 5

1. As a general rule, no time limit shall be fixed for
speakers at the Regional Assembly, but the Regional Assembly
may limit either the number of speakers or the length of
speeches, if the situation so requires.

2. If the Regional Assembly fixes a time limit for speakers,
then the proposer of a motion shall be allowed not more than
ten minutes and each succeeding speaker not more than five
minutes.

Regulation 6

1. The speaker must direct his/her remarks to the subject
under discussion. If he/she does not keep to the point, he/she
shall be reminded by the Chairman to do so.

2. Questions of order may be raised only at the end of a
speech.

Regulation 7 - Voting

1. The Regional Assembly shall decide on all motions by
voting.

2. No motion shall be put to the vote unless it has been
presented in accordance with the Standing Orders.

3. Each delegate shall be entitled to one vote.

4. The voting shall be carried out by a show of hands or by
secret ballot in accordance with  the decision of the Regional
Assembly.

5. Voting shall be by a show of hands except in the case of
elections or if requested by  10  per cent of the
organisations represented at the Regional Assembly.  The
method of counting (telling) the votes shall be decided upon
by the Chairman, unless otherwise decided by the Regional
Assembly.

6. Voting by ballot shall be carried out in such a way as to
ensure that the secrecy of the  ballot is maintained.  The
regulations for a secret ballot shall be fixed by the Regional 
Assembly.

7. After the closure of the voting, the Chairman shall
announce the results, including number of votes for the motion
and the number of votes against the motion.

Regulation 8 - Elections

1. The elections of Chairman, Vice-Chairmen and members of the
European Council shall be conducted by secret ballot, unless
otherwise decided by the Regional Assembly in accordance with
Article 3(e) and (f) of the Rules.

2. All member organisations shall have the right to nominate
candidates for election according to Regulation 8.1 hereof. 
All candidates for the positions of the Chairman of  the two
Vice-Chairmen, at the time of election, shall have served on
one or more ICA governing bodies for at least two years.

3. All nominations shall be submitted in writing and shall
include name of the candidate,  his/her basic biography and
review of his/her co-operative positions held at the time of 
election.  The nomination shall further contain declaration of
the member organisation submitting the nomination that the
candidate agrees with his/her nomination and that his/her
organisation shall cover all costs relating to the position if
the candidate is elected.

4. All nominations and motions should be submitted to the
Secretary of the European Council at  least one month prior to
the prescribed date of a Regional Assembly meeting.

5. Voting at the Regional Assembly is taken on a national
basis; the European Council  Secretary shall call out the name
of each country in alphabetical order, give the possible 
number of votes and take down the response given in respect of
each member voting.

Regulation 9 - Minutes of the Regional Assembly

The European Council Secretary shall draw up the minutes of
the Regional Assembly which shall be published and approved by
the Assembly at its next meeting.

Regulation 10 - Meetings of the European Council

1. The European Council shall decide questions which it is
authorised to decide, according  to Article 7, paragraph (6)
of the Rules.

2. The European Council shall meet, as a general rule, twice a
year. Meetings may also be  called at the request of
two-thirds of the members or by the decision of the Chairman. 
The Chairman shall call the meeting by a written invitation
sent out at least 15 days prior to the date of meeting to all
members and observers, according to Article 9, paragraph (2)
of the Rules.

3. The invitation shall contain written documentation for the
meeting.  In urgent cases, the documentation may be sent out
at a shorter time.

4. The Chairman shall preside over the meetings of the
European Council but may be substituted when necessary by one
of the Vice Chairmen.

5. The meeting may not commence until a quorum is present.

6. All motions shall be submitted to the vote - each member
having one vote.

7. The voting shall be conducted by a show of hands unless
otherwise decided by the European Council.

8. The European Council constitutes a quorum if the simple
majority of members is present.  Motions shall be passed by a
simple majority of all members of the European Council.

9. The working language of the European Council shall as a
rule be English unless otherwise decided by the European
Council.

Regulation 11 - Minutes of European Council

The minutes of the meeting shall be signed by the Chairman on
the Council's behalf when approved by the European Council.