Constitution of the ICA Committee on Agriculture for Asia & the Pacific (1996)

----------------------------------------------------------------------
This document has been made available in electronic format
by the International Co-operative Alliance (ICA)
----------------------------------------------------------------------
1996
{Source: ICA Committee on Agriculture for Asia and the Pacific 
(ICAO)}

Constitution of the
ICA Committee on Agriculture for Asia and the Pacific
*****************************************************



Preamble
--------
This Committee is a Specialised Committee of the ICA Regional
Assembly for Asia and the Pacific.  The Committee shall work in 
accordance with the aims and objectives of the ICA and the general
policy of the ICA Regional Assembly for Asia and the Pacific.


Article 1 : Name
----------------
The name of the Committee shall be "ICA Committee on Agriculture 
for Asia and the Pacific ".  It will be referred to hereinafter 
as the "Committee".


Article 2 : Definitions
-----------------------
2.1 The word "Region" will be used to refer to Asia and the 
Pacific, i.e. the area covered by the ICA Regional Office for Asia
and the Pacific.

2.2 The term "Agriculture" will also include livestock, dairying 
and forestry, among others.


Article 3 : Overall Aim
-----------------------
The overall aim of the Committee shall be to advise on promotion 
and  development of Agricultural Cooperatives based on Cooperative
Principles.


Article 4 : Functions
---------------------
The functions of the Committee shall be as follows :

i. to review periodically the progress made in the field of
agricultural cooperatives and to suggest necessary action;

ii. to recommend policies, guidelines and common lines of action 
in the field of agricultural cooperatives;

iii. to identify areas for training, research and technical 
assistance and initiate action;

iv. to make recommendations and take steps for improving 
managerial competence and operational efficiency of personnel 
working for agricultural cooperatives in the Region;

v.  to identify needs and areas of technical cooperation required for
national and regional projects/programmes and to organise such programmes;

vi.  to promote the systematic dissemination of information 
and the exchange of experiences among the agricultural cooperatives 
in the Region;

vii. to suggest and initiate programmes of member activities and 
measures for developing active participation of members;

viii. to liaise and collaborate with the ICA main Agricultural 
Committee, other regional and international organisations concerned
with the development of agricultural cooperatives; and

ix. to carry out any other activities which are incidental or 
conducive to the promotion of the aims and the objectives of the 
Committee.


Article 5 : Membership
----------------------
5.1 All member organisations including associate member organisa-
tions of the ICA Regional Assembly  will be entitled to membership
of the Committee on payment of prescribed annual subscription.  
The Committee shall consist of senior executives   working in the 
field of  agricultural cooperatives in the member organisations.

5.2 Each member organisation may nominate two representatives to 
the Committee.

5.3 Non-member organisations of the ICA may become members of  
the  Committee provided they accept the objects of the ICA and the
Committee for a maximum period of three years.  If during this 
period such societies do not get affiliated to the ICA, their
membership will be terminated.

5.4 The Regional Director and/or his nominee and members of the 
Executive Council of the Regional Assembly shall be entitled to 
attend the meetings of the Committee.

5.5  The members shall serve on the Committee from
one ICA Regional Assembly to the next
ICA Regional Assembly.


Article 6 : Involvement of Women and Youth
------------------------------------------
Considering that the participation of women and youth in agricultural 
cooperative activities is of great importance, the Committee will encourage 
member organisations to send qualified women and youth representatives 
engaged in agricultural cooperative activities to attend the meetings 
of the Committee as delegates/observers.


Article 7 : Working Groups
--------------------------
The Committee may constitute technical  working groups, as may be 
necessary, to deal with specific issues and problems and they may 
meet as often as required.


Article 8 : Office
------------------
The office of the Committee will be at the ICA Regional Office for 
Asia and the Pacific at New Delhi or at such place as may be 
decided by the Committee with the approval of the Regional Assembly.


Article 9 : Meetings
--------------------
9.1 One meeting of the Committee shall be held along with the
meeting of the Regional Assembly.  Other meetings can be convened 
as decided by the Committee from time to time.  Meetings shall be 
convened by the Secretary who shall also furnish to the Committee 
a report on activities and future plans.

9.2 The meetings of the Committee shall be conducted in English.
Participants requiring interpretation in any other language may be accompanied 
by personal interpreters at their own cost.

9.3	Each member attending the meeting shall have one vote.  

9.4  Members who have not paid their annual membership 
subscription dues shall not be entitled to vote.

9.5 Representatives of institutions/organisations engaged in or 
interested in agricultural cooperative development  may be invited
to attend meetings of the Committee as observers.  The observers 
shall not enjoy any voting rights.


Article 10 : Officers
---------------------
10.1 The Committee shall elect a Chairman and a Vice Chairman.  
Their terms of office shall be from one ICA Regional Assembly to 
the next ICA Regional Assembly.  Retiring officers shall be eligible 
for re-election.

10.2 The Secretary of the Committee shall be nominated by the
Regional Director in consultation with the Chairman.

10.3 In the event of both the Chairman and the Vice Chairman not 
being present at the meeting, the Committee shall elect a Chairman 
from among the members present for conducting that concerned meeting.


Article 11 : Relationship with Member Organisations
---------------------------------------------------
11.1  One or more members of the Committee may act as the
Committee Liaison Officer in respect of his country's Cooperative 
Movement on matters relating to agricultural
cooperative development.

11.2 The members of the Committee shall keep the Committee 
informed of all significant developments in the field of agricultural cooperatives in
their respective countries.


Article 12 : Report to ICA Regional Assembly
--------------------------------------------
The Committee shall submit a report of its activities to the  ICA 
Regional Assembly.


Article 13 : Finance
--------------------
13.1 The work and meetings of the Committee shall be on a 
self-financing basis.

13.2 The financial year for the Committee shall be the calendar 
year.

13.3 The annual  subscription for membership in the Committee
shall be determined by the Committee for each member which should 
be paid to the ICA ROAP within the first quarter of the calender 
year.


Article 14 : Amendments
-----------------------
Any amendments to the Constitution of the Committee should be 
included in the Agenda and shall not be taken as additional items 
with the permission of the Chairman and shall be adopted by two-third 
of the members present.  Amendments thus adopted shall come into force 
after they are approved by the ICA Regional Assembly.

(Approved at the ICA Regional Assembly in Kuala Lumpur, Malaysia-1996)