Rules of the International Co-operative Agriculture Organization (ICAO)(1992)

This document has been made available in electronic format 
by the International Co-operative Alliance (ICA)
1992 {Source: International Co-operative Agricultural Organisation (ICAO)}

Rules of the ICA Specialized Organisation on Agricultural Co-operation

1.	Name

The name shall be the ICA Specialized Organisation on Agricultural Co-operation,
hereinafter referred to as the Agricultural Committee.

2.	Objects and Methods of the Agricultural Committee

The principal aim of the committee shall be to safeguard the interests of its member
organisations, to pursue research into the latest developments in the agricultural
co-operative movement, to promote good understanding and economic collaboration 
between the agricultural co-operatives on the one hand and the farmer and other types of
co-operatives (e.g. consumers', fisheries, insurance, housing, etc.) on the other hand,
both world-wide and at local level.

In order to achieve these goals, the Committee will have the tasks:

a)	To organise and seek sponsorship for seminars on specific agricultural topics of
mutual interest for member organisations.

b)	To promote and encourage agricultural co-operatives in the developing countries and
help find assistance for their establishment, when requested.

c)	To set up a comprehensive documentation on agricultural co-operation in all countries,
with a view to analysing and synthesising this documentation from both the organisational
and functional point of view and to circulate such documentation in the name of the
International Co-operative Alliance.

d)	To survey the problems which concern agricultural co-operatives in different
countries, in order to ascertain which problems are common to agricultural co-operatives
as a whole.

e)	To formulate and make known to its constituent organisations recommendations for the
solutions of these common problems, both on a national and international level.

f)	To carry out any specific task within the field of agriculture which shall be
recommended by the Board or the General Assembly of the ICA.

g)	To recommend and suggest such tasks to other organisations and bodies.

The Committee should be a representative of co-operative bodies interested in
agricultural and related questions, affiliated directly, or indirectly to the
International Co-operative Alliance. It has the status of a Specialized Organisation of
the ICA.

The Committee should submit reports on its activities to ICA, and the President and
Director-General of the Alliance, or a person appointed by one of them, who shall be
invited, to attend the Executive and Members' Meetings of the Committee.

3.	Membership

a)	National and international agricultural co-operative bodies affiliated to the ICA,
either directly or through their National Co-operative Union, shall be eligible for
membership of the Committee.

b)  Non-members of the ICA may become members of the Committee, 
provided they accept the objects of the ICA.

c)	Withdrawal of membership shall be admissible on receipt of one year's notice and
membership will lapse automatically in the event of two years' arrears of subscription
being due.

d)	Any co-operative agricultural organisation which, for a particular reason, is not able
to enjoy the advantages of complete membership,  can nevertheless request to be granted
"observer status", for a period of a maximum of four years.

4.	Bodies of the Organisation are:
a)	members' meeting
b)	Executive committee.

5)	Members' Meeting

a)	An ordinary members' meeting shall be convened once a year, normally to coincide with
a meeting of the ICA General Assembly. An extra-ordinary members' meeting shall be
convened at the discretion of the Executive. The Agenda shall be circulated at least six
weeks before meetings.

b)	Member organisations shall be entitled to appoint not more than four delegates to
Members' meetings. Delegates have the right to take the floor.

c)	Each member organisation shall have one vote at members' meetings and decisions shall
be taken by  a simple majority vote by those member organisations attending the meeting.
In the case of equality of votes the Chairman shall have a casting vote.

d)	The function of the Members' meeting shall be:

1.	To determine the general policy of the organisation.

2.	To approve the annual report on activities of the Executive Committee and the
financial report.

3.	To elect the Chairman of the organisation who shall be the Chairman of the Executive,
to elect four Vice Chairmen and other members of the Executive.

4.	To approve the work programme, the annual budget and the membership fees for the
following year.

5.	To set up, as considered desirable, Sub-Committees or Regional Committees on the
suggestion of the Executive.

6.	The Executive

a)	Each region has the right at least to one seat on the Executive. After each 4 (four)
member organisations an additional seat is assured to the given region. Each region will
be represented by a Vice Chairman. The Chairman will be elected directly by the Members'
Meeting for a period of four years. The Vice Chairmen will also be elected by the
Members' meeting based on the recommendations of the regions for a term of four years.
Re-election shall be permitted. Should a member of the Executive resign th

b)	The functions of the Executive shall be:

1.	to prepare the general policy and work programme, implementing the objectives of the
organisation. It may also prepare standing orders for meetings.

2.	To give an annual report on its activities to the members' meeting.

3.	To present the annual accounts and make proposals for the budget and the rate of
membership subscription.

4.	To decide on admission to membership. In cases of dispute, an appeal can be made to
the ICA Board.

7.	The Secretariat

The Secretariat shall be responsible to the Executive for the operational and
administrative work of the Committee. It shall be responsible for maintaining a proper
record of accounts, issuing reports, convening meetings and undertaking such other duties
as the Executive may from time to time decide.

8.	Relationship between members and Secretariat

a)	In order to ensure the most effective presentation of co-operative views on
agricultural questions at the international level, each member organisation may appoint a
member of its Board, or a staff member in a leading position, as a Liaison Officer with
the Agricultural Committee, and as a Liaison officer with the Agricultural Committee, and
as a focal point for all matters of agricultural interest.

b)	Such Liaison officers shall keep the Secretariat of the Committee informed on
developments of agricultural interest in the countries in which their organisations
operate. They will pass on to the appropriate departments, responsible for publications
within their own organisations, all statements that may be made, or publications, that
may be issued by the Agricultural Committee.

c)	Such Liaison officers may also assist the Secretariat of their Committee in planning
and arranging of meetings and in conferences and in all other ways deemed necessary.

9.	Official Languages

The working language for the meetings of the Executive  is English. For members' meetings
the Executive may decide to what extent other languages will be used.

10.	Relationship with the ICA Board and ICA Secretariat

The Agricultural Committee will shape the closest collaboration with the ICA Board and
ICA Secretariat. Upon their request the Committee may represent ICA in dealings with
International governmental and non-governmental bodies, more specifically with
organisations involved in agricultural activities.

11.	Finance

a)	The annual subscription of members of the Committee shall be as the Members' meeting

b)	The Executive may, in special circumstances, permit a member to pay less than the full
subscription. The amount of annual subscription is then decided by the Executive for any
particular case, considering the financial possibilities and the geographical location of
the organisation.

c)	All expenses incurred as a result of attendance at meetings shall be borne by member

12.	Accounting Year

The financial year is the calendar year.

13.	Quorum

Seven persons shall constitute a quorum for meetings of the Executive, and twelve persons
for Members' meetings.

14.	Amendments to Rules

Any amendments to Rules shall require a two-third majority of those member organisations
attending a Members' meeting and the approval of the ICA Board.

15.	Dissolution

a)	The ICA Agricultural Committee may be dissolved by a decision of the Members' meeting
on the recommendation of its executive. Such a decision shall be taken at a members'
meeting at which four-fifth of the member organisations shall be represented and on a
majority of three-quarters of the votes cast.

b)	Any meeting approving a proposal to dissolve the Committee shall also determine how
any debts should be paid. In the event of any surplus remaining after dissolution, it
shall be placed at the disposal of the ICA.

(Approved in October 1985, in Washington, USA;
Modified in October 1992, in Tokyo, Japan)