Rules of the International Co-operative Banking Association (1992)

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This document has been made available in electronic format
by the International Co-operative Alliance (ICA)
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Rules of International Co-operative Banking Association (1992)

{Source: International Co-operative Banking Association (ICBA)


Constitution of International Co-operative 
Banking Association (as at 22nd October, 1992)
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Rules & Regulations
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Article 1: Name
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a) The name shall be "International Co-operative 
Banking Association" (of the International Co-operative 
Alliance), hereinafter referred to as `ICBA'.

Article 2: The Role of the ICBA
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a)	The ICBA is a forum for discussion of world-wide co-operative
banking issues and questions.

b) The ICBA shall be representative of co-operative bodies 
interested in banking, finance and related questions, affiliated,
directly or indirectly, to the International Co-operative Alliance, 
hereinafter referred to as `ICA'.

c)	The ICBA shall set up and promote Regional Banking Committees
hereinafter referred to as "RBCs", covering different geographical 
areas as required by its members to act as a forum for discussion of 
regional and world-wide co-operative banking issues and questions.

d) The ICBA shall submit reports of its activities and the 
activities of the RBCs to the ICA; and the President and Director 
of the ICA, or a person appointed by one of them, shall be 
invited to attend Ordinary Members', Executive and Regional 
members' Meetings.

Article 3 : Membership
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a) National and International co-operative bodies, with a 
Good reputation, a democratic constitution, affiliated to the 
ICA and those institutions which are interested in banking affairs 
and provided that their objects are in conformity with the 
objectives of the ICA shall be eligible for membership of the 
Executive and the RBC.

b)	Where possible, members will join the RBC covering the
geographical area in which their organisation is situated. 
At present, the following committees are set up:

East, Central & Southern Africa
West & North Africa
Asia & the Pacific
Latin America
North America
Western, Central & Eastern Europe

Where is no RBC covering any member organisation's geographical
location, then that member will have the choice of either joining 
another region or becoming a member of the Executive in its own 
right, or both.

b) Any co-operative financial organisation which, for particular 
Reasons - as decided by the Executive Committee - is not able to 
enjoy the advantages of a complete membership, can, nevertheless, 
request the granting of `observer status' without voting rights. 
This status granted shall be subject to review after two years.

Article 4: Membership Fees
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a) Each member shall pay an annual regional membership fee to 
The RBC to which it belongs. The amount of such fee shall be 
determined by the RBC in line with general policy set by the 
Executive Committee.

b) Where the member is not a member of the RBC, then that 
Member pays its subscription to the Executive Committee.

c)	Any member which requires a representative on the Executive
Committee shall pay the Executive subscription applicable at 
that time.

d)	All Regional Chairmen shall pay the Executive subscription on
behalf of their region. The RBC shall then reimburse their own
Regional Chairman.

e) Withdrawal of membership shall be admissible on one year's
Notice and membership will lapse automatically in the event of the
failure of the member to pay either the RBC or Executive 
(as appropriate) subscription after being one year in arrears.

Article 5: The Objectives of the ICBA
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a) To initiate and encourage worldwide discussion on the 
Crucial problems of co-operative financial institutions (e.g.
banking standards, supervision, policy, membership, business 
development, etc.) and to promote co-operation between members 
within the ICBA.

b) To collaborate with appropriate ICA committees and ICA 
members.

c) To represent on behalf of the ICA the interests of 
co-operative financial institutions to other international 
co-operative or non-co-operative organisations, and to 
collaborate with the governmental and non governmental agencies
for financial affairs.

d) To publish information and results of the work of 
the RBCs and Executive via ICA publications, its own journal,
press releases and other efficient means.

e) To encourage the foundation of RBCs of the ICBA as 
appropriate.

f) To establish and maintain a scholarship fund as per 
the rules set out in Article 11.

Article 6:  Constitution
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a) The ICBA shall be controlled by an Ordinary members' 
Meeting and by the Executive Committee.

b) The RBCs shall be controlled by a Regional Members' 
Meeting and by the Executive Committee. Further the RBCs will 
have to follow the guidelines received from members in the 
Ordinary Members' Meeting and Executive Committee and will 
have to submit to the Secretariat minutes of their Regional
Meetings held and supply activity reports as requested by the
Executive Committee.

c) The ICBA has the status of a specialised organisation 
of the ICA.

Article 7: Members' Meetings
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Ordinary Members' Meeting:

a) An Ordinary Members' Meeting shall be convened once 
a year, normally at the time of a meeting of the ICA Central
Committee. Extraordinary members' Meetings shall be convened
at the discretion of the Executive.

b) Member organisations shall be entitled to appoint any 
number of delegates to the Ordinary Members' Meeting. Delegates 
have the right to take the floor. Observers may attend subject 
to the approval of the Executive Committee.

c) Each member organisation shall have one vote at the 
Ordinary Members' meeting and decisions shall be taken by a 
simple majority of those member organisations in attendance. 
The President shall have a casting vote.

d) The function of the Ordinary Members' Meeting shall be 
to approve the financial contribution and the future working 
programme and to elect members of the Executive Committee and 
the President of the ICBA, who shall also be the President 
of the Executive Committee.

Regional Members' Meetings:

e) A Regional Members' Meeting shall be convened once 
a year. Extraordinary Regional members' Meetings shall be 
convened at the discretion of the Regional Chairmen of the RBCs.

f) Member organisations shall be entitled to appoint any 
number of delegates to the Regional Members' Meeting. Delegates 
have the right to take the floor. Observers may attend subject 
to the approval of the Regional Chairman.

g) Each member organisation shall have one vote at the 
Regional Members' Meeting and a decision shall be taken by a simple
majority of those member organisations in attendance. The Regional
Chairman shall have the casting vote.

h) The function of the Regional Members' Meeting shall be 
to approve their own financial budget, to discuss the annual 
themes set by the Executive Committee and Ordinary Members' 
Meeting, the future working programme for the RBC and to elect 
members of the RBC and a chairman of that Committee. The Regional 
Chairman shall also be a Vice President of the Executive Committee
and can deputise for the Vice President as required.

Article 8: The Executive Committee
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a) The Executive Committee shall consist of all Regional 
Chairmen and any other members as elected at the Ordinary 
Members' Meetings held at the same time as the ICA Congress. 
The Executive Committee shall be elected for the period between 
ICA Congresses. Re-election shall be permitted.

b)	The Executive Committee shall elect from its membership any
further Vice Presidents that it requires and a Secretary.

c)	Should a member of the Executive Committee resign, then the
Executive Committee may co-opt a member until the next Ordinary
Members' Meeting.

d) The Executive Committee shall decide on admission to 
Membership of the ICBA and, in conjunction with the Regional 
Chairmen, the admission to the RBC. In the unlikely event of a 
disagreement, the President's decision shall be binding.

e) The Executive Committee shall implement the objectives 
of the ICBA and report to the Ordinary Members' Meeting.

f) The Executive Committee shall meet at least twice yearly
Upon invitation of the President. Any other member of the Executive
Committee can ask for additional meetings.

g)	Any member of the Executive Committee can delegate a
representative if he cannot attend a meeting. The Secretary 
has to be informed of such delegation in writing before the meeting.

g) 	If a member of the Executive Committee ceases his activities
With the institution represented on the Committee, the member can - 
iin cOoperation with the institution represented - propose to the 
Executive Committee a replacement to be elected.

Article 9: The Secretariat
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a) The secretary shall be responsible to the Executive 
Committee for the operational and administrative work of that 
Committee, reporting on the financial situation, convening 
meetings and undertaking such other duties asthe Executive 
Committee may from time to time prescribe.

b) The working languages of the Secretariat are English, 
French and Spanish. The President of the ICBA can - after 
consultation with the Executive Committee - decide upon 
a single working language in which the minutes, reports, 
correspondence and other documents are issued.

Article 10 : Finance
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a) 	The Executive Committee shall propose to the 
members the annual fees for membership of the ICBA.

b)	The RBC shall propose to the members its annual fee. The
Executive Committee shall require the Executive Committee fee 
from the RBC to be paid promptly.

b)	 The Executive Committee shall report to the members 
at the Ordinary Members' Meetings on the financial situation 
of the ICBA and establish a budget.

c) 	Either the Executive Committee or the RBC may,
by honouring special circumstances, reduce or waive 
a members' fee.

Article 11: ICBA Scholarship Fund
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a)	 The Executive Committee has established a scholarship 
fund to provide financial assistance to employees from member 
co-operative banks. Scholarships will be for different amounts 
at the discretion of the Executive Committee and the RBC.

b) 	he Executive Committee has a discretion to award any 
RBC a sum in respect of student scholarships but agrees
to give precedence to the following RBCs:

East, Central & Southern Africa
West & North Africa
Latin America
Asia & the Pacific.

c)	 Any member which has paid its membership fee may, 
during that year, submit an application to the RBC or 
Executive Committee for consideration. Applications should 
state the purpose for which the scholarship is required 
and such applications will be considered principally
on a needs basis.

d) 	The Regional Chairman shall account to the Executive 
Committee for the utilisation of those funds granted to his 
Region. The responsibility for the distribution of the 
scholarship funds (whether it be utilised to train
trainers or for student education) shall be with 
the Regional Chairman.

e)	 The Regional Chairman will, at Ordinary Members' 
Meeting, provide a report concerning the scholarship fund
usage per annum.

Article 12: Amendment to the Rules
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a)	 Amendments to the Rules require a two-thirds majority 
of those member organisations attending the Ordinary Members'
Meeting.

b) 	Amendments to the Rules of the RBC will need to be 
passed by a two-thirds majority of those member organisations 
attending the RBC Meeting.

Article 13: Dissolution
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a)	 The ICBA may be dissolved by a decision of an Ordinary 
Members' Meeting and/or the recommendation of the Executive
Committee. It shall require a three-quarters majority vote of
those member organisations attending an Ordinary Members' Meeting.

b)	The RBC may be dissolved by a decision of a Regional
Members' Meeting and/or the recommendation of the Executive 
Committee. It shall require a three quarters' majority vote of 
those member organisations attending a Regional Members' Meeting.

c)	Any meeting approving a proposal to dissolve the ICBA or one of
its RBCs shall also determine how any debts shall be paid. In the
event of any surplus remaining after dissolution, this shall be 
placed at the disposal of the ICA should the ICBA be no longer 
in existence.